Pomodoro Technique: what it is and how to use the method

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Technique pomodoro or method pomodoro it is a management systemof time that encourages people to focus intensely and fully on just one task over exactly 25 minutes.

The method pomodoro it was invented in the early 1990s by Italian businessman and writer Francesco Cirillo.

He named the system "pomodoro" (tomato, in Italian) in honor of the tomato-shaped stopwatch he used to use to keep track of his work as a university student.

pomodoro

Tomato-shaped stopwatch, also called pomodoro timer.

How the Technique works pomodoro?

When naming a task to be done, on which you must have full focus, you need to time the exact 25 minutes.

At the end of this 25-minute period, referred to as pomodoro, you need to take a break of 5 minutes to rest your mind and body.

after about four pomodoros, the break between activities becomes longer, taking between 10 to 30 minutes.

This happens strategically so that the mind and body have a longer period of rest and recovery, helping to focus more on the next pomodoro.

5 steps to using the technique pomodoro in practice

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the technique pomodoro it is probably one of the simplest productivity methods to implement. All you need to get started is a stopwatch that will help you split your time.

a cycle pomodoro works like this:

  1. Choose a task to be performed;
  2. define the pomodoro for 25 minutes. O pomodoro, in this case, is your stopwatch. However, currently there are apps for smartphones and websites, which were created specifically for this technique. As such, they can help you manage your time more accurately;
  3. Work on the task until the pomodoro tap, then mark as "done" so that at the end of the day you have an idea of ​​how many pomodoros were performed;
  4. Take a short 5 minute break;
  5. every 4 pomodorous, take longer breaks.

This "longer break" is generally considered to be effective when it is between 10 to 30 minutes, or the time whatever it takes to make you feel recharged and ready to start another 25 work session minutes.

It is important that these steps are repeated a few times over the course of a workday. The ultimate goal of the technique is that you be able to focus on what really matters in your day, without overwhelming your mind and body.

It is important to note that a pomodoro it is an indivisible unit of work.

This means that if you get distracted by a co-worker, meeting, cell phone, or any other reason, you will need to close the pomodoro, save the work done and start a new period of 25 minutes.

Obviously, not every distraction is that simple, and some really need your undivided attention at that moment.

It is important to understand that by avoiding any distractions during a pomodoro, you'll be able to keep pace and have greater control of your workday and productivity.

Practical example for using the technique pomodoro

An example where the technique pomodoro can be applied is in the production of the TCC (course conclusion work) or thesis, common at the end of undergraduate, graduate, masters and doctoral degrees.

As it is a long work, with extensive research and writing process, dividing the tasks along the production time helps in the effective execution of each step.

A person who is in this process can divide their time as follows:

  • pomodoro 1: 25 minutes of reading text X;
  • pomodoro 2: 25 minutes of reading text X;
  • pomodoro 3: 25 minutes of notes on text X;
  • pomodoro 4: 25 minutes of reading text Y;
  • pomodoro 5: 25 minutes of reading text Y;
  • pomodoro 6: 25 minutes of text Y notes.

In this example, the person spent 2 hours and 30 minutes of their day reading and taking notes for the CBT or thesis. After this block, it is possible for her to make a new schedule for writing the work itself, on the same day or the next day.

It is worth remembering that the application of this technique is completely flexible, being organized by each person, within their time availability and what the project in question requires.

What are the benefits of the Technique pomodoro?

Those who apply the technique on a daily basis always reveal the great productivity benefits in their projects and tasks. However, the benefits can go further, reaching even one of the most important points in carrying out the tasks: motivation.

Helps you manage distractions and control your time

the technique pomodoro allows you to take control of your own time when performing any activity.

Increases your sense of responsibility

At the end of each pomodoro, take a minute to write down everything you've accomplished. Keeping a record of your work will allow you to provide a transparent productivity report not only to yourself, but to those who depend on or evaluate your work.

Helps you better plan your week and projects

In addition to increasing accountability, recording your accomplishments will facilitate effective planning in the future. Over time, you will be able to accurately estimate how many pomodoros will need to complete a certain type of project.

Decreases mental fatigue and stress

the technique pomodoro requires users to take regular breaks. During these breaks, you can have a snack, fill your water bottle or just walk around.

Getting up and taking a few minutes off the task avoids mental fatigue, allowing your mind to wander to other matters.

keep your motivation

When you approach the end of a pomodoro and your work is almost done, it becomes an exciting race against the clock to finish before you run out of time. Emotion motivates you to work faster, even when you normally start to slow down.

Who is the Technique for pomodoro is indicated?

the technique pomodoro it is often used by web programmers, designers and others who need to produce regular creative work projects. Essentially, people who really need to produce something to be reviewed by other people.

That means everyone from authors writing their next book to software engineers who work on the next big video game, can benefit from scheduled work sessions and breaks that the pomodoro offers.

However, the technique is also useful for people who don't have such rigid goals or work projects. Anyone else with an "inbox" or queue they need to work in can benefit, including students. The system is remarkably adaptable to different types of work and study.

Finally, it is important to remember that pomodoro it is a productivity system and not a mandatory rule.

If you're advancing on your task, for example, and the timer goes off, it's okay to pause the timer, finish what you're doing, and take a break afterwards.

See also the meaning of:

  • Strategic planning;
  • Kanban;
  • scrum;
  • Productivity.
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